PRIVACY POLICY
Privacy Policy
Effective Date: February 26, 2025
Last Updated: February 26, 2025
Barangay Kamuning Government Office (hereinafter referred to as “we,” “our,” or “us”) is committed to protecting your personal data and ensuring that your privacy is respected. This Privacy Policy explains how we collect, use, store, and protect your information when you access clearance.barangaykamuning.com.
By using this portal, you agree to the terms outlined in this Privacy Policy.
1. Legal Basis for Processing Personal Data
This Privacy Policy is governed by Republic Act No. 10173, or the Data Privacy Act of 2012, and other applicable Philippine laws. We collect and process personal data to provide barangay clearance and other related government services efficiently while ensuring compliance with legal and regulatory requirements.
2. Information We Collect
When you use clearance.barangaykamuning.com, we may collect the following types of information:
a. Personal Information
- Full Name
- Date of Birth
- Address
- Contact Information (email, phone number)
- Government-issued Identification (e.g., TIN, SSS, GSIS, PhilHealth, Passport, or other ID numbers)
- Proof of Residency (e.g., utility bill, barangay certification)
b. System and Device Information
- IP address
- Browser type and version
- Device details (mobile, desktop)
- Date and time of access
c. Transactional Data
- Service requests for barangay clearance and other documents
- Payment records for official barangay transactions
We do not collect sensitive personal data unless required by law.
3. How We Use Your Information
We collect and process your data for the following purposes:
- User Registration & Authentication – To verify your identity and manage your account.
- Barangay Clearance Issuance – To process applications for barangay clearances, certifications, and other related services.
- Communication & Notifications – To send updates, advisories, and reminders related to your requests.
- Security & Fraud Prevention – To prevent unauthorized access, cyber threats, and fraudulent activities.
- System Improvement – To analyze portal usage and improve services through analytics.
We do not use your data for commercial purposes.
4. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. However, your data may be shared under the following circumstances:
a. With Other Government Agencies – When necessary for processing applications or fulfilling legal obligations (e.g., Quezon City Hall, BIR, SSS, GSIS, PhilHealth, NBI).
b. With Third-Party Service Providers – When required for IT services, payment gateways, or cybersecurity measures, with strict confidentiality agreements.
c. When Required by Law – If mandated by courts, law enforcement agencies, or regulatory bodies.
Any data sharing follows the principles of legitimate purpose, proportionality, and transparency as stated in the Data Privacy Act.
5. Data Storage and Retention
- Your personal data is stored in secure barangay government servers with access restricted to authorized personnel.
- We retain personal data only for as long as necessary to fulfill the stated purposes or comply with legal requirements.
- Once data is no longer needed, it is securely deleted or anonymized.
6. Data Protection and Security Measures
We implement organizational, technical, and physical security measures to safeguard your personal information, including:
✅ Encryption – All sensitive data is encrypted during storage and transmission.
✅ Firewall & Intrusion Detection – Protects against cyber threats and hacking attempts.
✅ Regular Security Audits – Ensures compliance with data privacy regulations.
While we take precautions, users are encouraged to protect their accounts by keeping their credentials confidential.
7. Your Rights as a Data Subject
Under the Data Privacy Act of 2012, you have the following rights:
- Right to Be Informed – Know how your data is collected, used, and stored.
- Right to Access – Request a copy of your personal data.
- Right to Rectification – Correct any incorrect or outdated information.
- Right to Erasure – Request deletion of your data if no longer necessary.
- Right to Object – Opt out of processing under certain conditions.
- Right to Data Portability – Obtain a copy of your data in a portable format.
- Right to File a Complaint – Report concerns to the National Privacy Commission (NPC).
Requests related to these rights can be submitted to our Barangay Kamuning Data Protection Officer (DPO).
8. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy to reflect changes in barangay policies, legal requirements, or technology improvements. Any updates will be posted on this portal.
9. Contact Information
For privacy concerns or inquiries, you may contact:
📞 Hotline: +63 999 498 3474
📍 Office Address: K-5th Street, Kamuning Public Market, Kamuning, Quezon City
📧 Email: barangay.kamuning2014@gmail.com
If you believe your data privacy rights have been violated, you may file a complaint with the National Privacy Commission (NPC) at www.privacy.gov.ph.
By using this portal, you acknowledge and agree to this Privacy Policy.
